Download QuickBooks Pro 2021: A Comprehensive Guide
If you are looking for a reliable and easy-to-use accounting software for your small business, you might want to consider downloading QuickBooks Pro 2021. QuickBooks Pro 2021 is the latest version of the popular desktop accounting software from Intuit, Inc. It offers several new and improved features that can help you save time, boost productivity, and manage your finances more effectively. In this article, we will show you what QuickBooks Pro 2021 is, why you need it, how to download it, and how to use it.
What is QuickBooks Pro 2021 and why you need it
QuickBooks Pro 2021 is a locally installed accounting software that helps you organize your business finances in one place. You can use it to create invoices, track sales and expenses, manage accounts payable and receivable, generate reports, and more. QuickBooks Pro 2021 is designed for small businesses that need up to three users and do not require industry-specific features.
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QuickBooks Pro 2021 features and benefits
QuickBooks Pro 2021 comes with several new and improved features that can help you get paid faster, automate tasks, and customize your workflows. Some of the key features include:
Automated statements: You can schedule statements for your customers or remind them of their overdue invoices with automated payment reminders.
Receipt management: You can upload expense receipts to QuickBooks using the mobile app or your computer, and categorize them automatically.
Customized payment receipts: You can create professional-looking payment receipts with your own logo, colors, and style.
Data level permission: You can restrict access for your users and roles at the customer and vendor level, ensuring data security and privacy.
Create customer groups: You can create groups of customers based on criteria like location, customer type, or status, and send them targeted statements, payment reminders, or marketing campaigns.
Improved bank feeds: You can connect your bank accounts to QuickBooks and automatically categorize or batch edit your transactions by payees, accounts, and classes.
QuickBooks Pro 2021 also offers other features that can help you run your business smoothly, such as:
Invoicing and payments: You can create professional invoices and sales receipts, accept online payments, track sales tax, and apply discounts or credits.
Expense tracking: You can record bills and expenses, manage vendors, print checks, and reconcile bank accounts.
Reporting: You can access over 100 financial, tax, and sales reports, customize them to your needs, and export them to Excel.
Inventory tracking: You can track products, costs, quantities, reorder points, and create purchase orders.
Project profitability: You can track income and expenses by project, job, or customer, and see how much profit you are making.
Time tracking: You can track billable hours by employee, project, or customer, and add them to invoices.
QuickBooks Pro 2021 pricing and plans
The pricing of QuickBooks Pro 2021 depends on whether you choose a one-time purchase or a subscription plan. The one-time purchase option costs $399 for one user license. The subscription plan costs $199 for the first year and $299 for the following years. The subscription plan includes unlimited customer support, data backups, and software updates. You can also add up to two more users for an additional fee of $299 per user per year.
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How to download QuickBooks Pro 2021
Downloading QuickBooks Pro 2021 is easy and fast. You just need to follow these steps:
System requirements for QuickBooks Pro 2021
Before you download QuickBooks Pro 2021, make sure your computer meets the minimum system requirements. Here are the main specifications you need:
Operating system: Windows 10, Windows 8.1 (update 1), or Windows 7 SP1 (Enterprise and Professional editions only), natively installed.
Processor: 2.4 GHz minimum.
RAM: 4 GB minimum, 8 GB recommended.
Disk space: 2.5 GB of disk space (additional space required for data files).
Internet connection: 1 Mbps minimum speed for online features and updates.
Screen resolution: 1280x1024 or higher, with up to 2 extended monitors.
Steps to download and install QuickBooks Pro 2021
Once you have checked your system requirements, you can proceed to download and install QuickBooks Pro 2021. Here are the steps to follow:
Purchase QuickBooks Pro 2021: You can buy QuickBooks Pro 2021 from the official website of Intuit or from a trusted reseller. You will receive a confirmation email with your license number and product code.
Download QuickBooks Pro 2021: You can download QuickBooks Pro 2021 from the link provided in the confirmation email or from the Intuit website. You will need to enter your license number and product code to start the download.
Install QuickBooks Pro 2021: After the download is complete, you can run the installer file and follow the on-screen instructions. You will need to agree to the terms and conditions, choose your installation type (express or custom), and activate your software.
How to use QuickBooks Pro 2021
After you have installed QuickBooks Pro 2021, you can start using it to manage your business finances. Here are some of the main tasks you can do with QuickBooks Pro 2021:
How to set up your company file and preferences
The first thing you need to do with QuickBooks Pro 2021 is to create your company file and set up your preferences. Your company file contains all your business data and transactions, while your preferences allow you to customize your settings and features. To create your company file and set up your preferences, follow these steps:
Create your company file: From the File menu, select New Company. You will see a window that guides you through the process of entering your company information, such as name, address, industry, tax ID, etc. You can also use the Start Setup option to import your data from an existing file or from Excel.
Set up your preferences: From the Edit menu, select Preferences. You will see a list of categories that you can customize according to your needs, such as accounting, payroll, taxes, reports, etc. For each category, you can choose the options that suit your business best.
How to create invoices, track expenses, and manage accounts
One of the main functions of QuickBooks Pro 2021 is to help you create invoices, track expenses, and manage accounts. You can use QuickBooks Pro 2021 to record sales and income, enter bills and expenses, pay vendors and employees, and reconcile bank accounts. To perform these tasks, follow these steps:
Create invoices: From the Customers menu, select Create Invoices. You will see a window where you can enter the customer name, date, terms, items, quantities, prices, taxes, etc. You can also apply discounts or credits if needed. Once you are done, you can save, print, or email your invoice.
Track expenses: From the Vendors menu, select Enter Bills. You will see a window where you can enter the vendor name, date, amount, account, memo, etc. You can also attach receipts or documents if needed. Once you are done, you can save your bill and pay it later.
Manage accounts: From the Banking menu, select Bank Feeds. You will see a window where you can connect your bank accounts to QuickBooks and download your transactions. You can also match, categorize, or edit your transactions as needed. Once you are done, you can reconcile your accounts and make sure they are accurate.
How to generate reports and insights
Another important function of QuickBooks Pro 2021 is to help you generate reports and insights. You can use QuickBooks Pro 2021 to access over 100 financial, tax, and sales reports, customize them to your needs, and export them to Excel. You can also use the Dashboard feature to see a snapshot of your business performance, such as income, expenses, profit, cash flow, etc. To generate reports and insights, follow these steps:
Generate reports: From the Reports menu, select Report Center. You will see a window where you can browse or search for the report you want. You can also filter the reports by date range, type, or category. Once you find the report you want, you can run it, customize it, memorize it, or export it.
Generate insights: From the Home page, select Dashboard. You will see a window where you can view a summary of your business performance, such as income, expenses, profit, cash flow, etc. You can also drill down into the details of each metric or compare them with previous periods.
Conclusion
QuickBooks Pro 2021 is a powerful and user-friendly accounting software that can help you manage your small business finances more efficiently. It offers several new and improved features that can help you get paid faster, automate tasks, and customize your workflows. It also allows you to create invoices, track expenses, manage accounts, generate reports, and more. To download QuickBooks Pro 2021, you just need to purchase it from the official website or a trusted reseller, download it from the link provided or the Intuit website, and install it on your computer. To use QuickBooks Pro 2021, you just need to create your company file and set up your preferences, and then start recording your transactions and generating your reports.
FAQs
Here are some of the frequently asked questions about QuickBooks Pro 2021:
Q: How many users can use QuickBooks Pro 2021?
A: QuickBooks Pro 2021 supports up to three users per license. You can add up to two more users for an additional fee of $299 per user per year.
Q: How do I update QuickBooks Pro 2021?
A: If you have a subscription plan for QuickBooks Pro 2021, you will receive automatic updates whenever there is a new version available. If you have a one-time purchase option for QuickBooks Pro 2021, you will need to manually check for updates from the Help menu and download them if available.
Q: How do I contact QuickBooks support?
A: If you need help with QuickBooks Pro 2021, you can contact QuickBooks support by phone, chat, email, or community forum. You can find the contact details on the Intuit website or in the Help menu of QuickBooks Pro 2021.
Q: How do I backup my QuickBooks data?
A: You can backup your QuickBooks data by using the Backup feature in the File menu of QuickBooks Pro 2021. You can choose to backup your data manually or automatically at regular intervals. You can also use the Intuit Data Protect service to backup your data online for an additional fee.
Q: How do I integrate QuickBooks with other apps?
A: You can integrate QuickBooks with other apps by using the Apps feature in the File menu of QuickBooks Pro 2021. You can browse or search for the app you want and connect it to QuickBooks with a few clicks. Some of the popular apps that integrate with QuickBooks are PayPal, Shopify, Square, Mailchimp, etc.
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